Saltby

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Saltby 2000 Constitution

1. NAME AND STATUS

The name of the organisation shall be: "Saltby 2000" which is an unincorporated association.

 

2. OBJECTIVE

a) To protect and promote the well-being of the residents of Saltby and foster sustainable community cohesion and social inclusion through the provision of opportunities for recreation and social, and intellectual development .

 

b) To administer a community fund in the furtherance of the above objects. Saltby 2000 itself shall be non-party in politics and non-sectarian in religion.

 

 

3. GENERAL ORGANISATION AND MANAGEMENT

a) The overall management of Saltby 2000 shall be vested in a management committee which will comprise of four elected officers (see 4.).

 

b) The election of the management committee shall take place annually at the Annual General Meeting (A.G.M.). Nominations shall be accepted from 14 days before the A.G.M. and closed at the beginning of the A.G.M.

 

c) The management committee shall have the power to co-opt members as they feel necessary, and to appoint such sub-committees as may be deemed necessary.

 

d) The management committee (of whom three currently serving shall form a quorum) shall meet monthly, or more frequently if necessary.

 

e) All meetings shall be held in public and all residents of the village are welcome to attend. Contributions from them may be addressed through the Chair.

 

f) On matters requiring a vote all residents present at a meeting will have voting rights should a decision require one.

 

g) If an elected committee member by his/her actions or failure to act, is adjudged by the full Committee to not be fulfilling his/her role or is bringing Saltby 2000 into disrepute he/she may be removed from office by a majority vote.

 

h) Changes to the constitution can only be made at a Committee meetings where all members  of the management committee are present.

 

 

4. OFFICERS

a) Saltby 2000’s Management Committee shall consist of four elected officers - a Chairperson, a Vice Chairperson, a Secretary, and Treasurer.

 

b) Election of these officers shall take place annually at the A.G.M.

 

c) A Management Committee member is deemed to have vacated their office if they fail to attend two consecutive meetings without giving an apology.

 

d) If any member wishes to resign they must give one meeting’s notice.

 

e) In the event of a vacancy occurring among the elected officers, nominations for a replacement will be sought for the next meeting of the committee. In the case of more than one nomination being received a ballot will be undertaken at the meeting.

 

f) At each Committee meeting the principal officers will present reports for their areas of responsibility.

 

 

5. FINANCE

a) The financial year for Saltby 2000 shall be 1st April to 31st March.

 

b) The bankers for Saltby 2000 are NatWest Bank PLC.

 

c) All cheques must be signed by two of the officers of Saltby 2000,

 

d) Any changes to paragraph (b) must be made by agreement of the Committee.

 

e) The Treasurer shall produce a statement of the accounts whenever requested by the Committee, together with all relevant vouchers, documents and books, which will be inspected and signed by the Chair.

 

f) The Annual Statement of Saltby 2000’s accounts shall be presented to the A.G.M.

 

 

6. MINUTES

a) A minute book shall be kept by the Secretary to record all business transacted at:

Annual General Meetings

Committee Meetings

Community Event Meetings

Extra-Ordinary General Meetings.

 

b) Minutes of meetings will be made available to any Saltby resident requesting them.

 

c) Minutes of meetings will be posted on the village web site and notice board and e-mailed to any residents requesting them.

 

 

7. ANNUAL GENERAL MEETING

a) The Annual General Meeting shall be held during February. It shall receive and consider a report and statement of accounts from the Committee and shall outline plans for the ensuing year.

 

b) Motions for the A.G.M. should be received by the Secretary at least 7 days prior to the date thereof. The agenda for the A.G.M. shall be publicised at least two days prior to the A.G.M.

 

c) Three committee  members shall constitute a quorum at any general meeting.

 

d) An Extraordinary General Meeting may be called at any time at the written request of three members of the Committee.

 

e) Voting on all motions shall be by show of hands, except when a ballot of the meeting is demanded before the question is put. Such a demand must be supported by at least three of the members present. Two tellers will be appointed before voting commences.

 

f) For any vote where the ballot is split at equal sides the chair will have a casting vote.

 

g) Non-members of the Committee may attend the A.G.M. and participate in the discussions and all residents attending will be entitled to vote.

 

 

8. DISSOLUTION

If the general Committee at any time decide by a simple majority that on the grounds of expense or otherwise it is necessary or advisable to dissolve Saltby 2000, it shall call a meeting of all residents of the village.

 

At least 21 days notice of this meeting shall be given, stating the terms of the resolution to be proposed there at. Notices for this meeting shall be posted on the village notice board and posted by hand to all houses in the village.

 

If the decision to dissolve Saltby 2000 is confirmed by a simple majority of those present and voting at the meeting any outstanding grants will be returned and the balance of assets given to local charities as designated by the members.

 

9. ALTERATION TO THIS CONSTITUTION

 

Any alteration to this Constitution shall require the approval of a majority of two thirds of the members present and voting at a General Meeting, providing that the members shall have been given not less that 7 days notice of the date such a meeting and of the wording of the proposed alteration.